Is your club/league/organization set up into smaller groups that you would like to communicate with individually?
Yes — if yes, then you will want to think about putting your teams or groups into divisions and/or subdivisions. This will allow you to easily send emails to those teams/groups, as well as assign a commissioner to oversee just that division/subdivision.
No — if your teams/groups are all in one overarching organization, then you will not likely need divisions and/or subdivisions and can simply create your teams/groups at the main league level.
Are there members of your organization who will have overall responsibility (commissioner) within the club/league organization? Within subdivisions?
Yes —you can set these folks up as commissioners within your organization. They can be a commissioner at the club/league level or for just a division/subdivision.
No — if only the league owner will have control, then there is no need to add other commissioners.
Will your teams have someone from the team that will be set as the “team owner”?
Yes — the team owner will be the person from whom the automated emails for the team will be sent. Once the teams are established and team members are on the teams, you can assign the team owner from the Teams screen in your League Admin interface.
No — the team owner will then default to the league owner. All automated team communications (i.e., automated reminders) will be sent with the name of the league owner on them
Unsure about who will need what permissions? Check out our help article on the different roles in TeamSnap for Clubs and Leagues.
Are you using Registration to gather member information data?
Yes — you will not need to invite these members to your teams. You can simply assign them to the team/group that they will belong to. Once they have been assigned to a team, they will be able to log in and see their team.
No — you will need to add your team members to the team/group that they will belong to and send an invitation for them to join.
Will you be scheduling all games and events from the league/club level?
Yes — any games/events added at the club/league level will be automatically viewable by the team on their team Schedule page. Locations can be added one time at the league level and used by all teams within your organization, as well. Note, if you enter games at the league level, game results will need to be entered by a commissioner.
No — each team will be responsible for updating their own Schedule.
Do you want the Manager settings to be standard across the league?
Yes — on the Settings tab of your League/Club admin area, you will want to select League Controlled Settings, which will allow you to set many of the settings across your league, including logos, site prefs, which tabs are visible, etc.
No — selecting Team Controlled Settings will allow the teams to manage what preferences, tabs, etc they would like for their team site.
Are you interested in using the features above? Here is a link with more information on our Club & League accounts: TeamSnap for Clubs and Leagues