Registration Set Up: USA Hockey

If you have a TeamSnap for Clubs and Leagues account, you can verify registrant membership with USA Hockey within your registration form, and ensure that those with expired or soon-to-be-expired memberships will be prompted to update them with USA Hockey.

USA Hockey has various confirmation number types - players, coaches, officials, referees, and volunteers. Although the volunteer type is not insured to be "on the ice" as the others types are, we will validate all confirmation numbers the same way, which means that you as an admin need to be aware of any volunteers going through your registration process. Volunteer confirmation numbers show "XX" for the 10th and 11th digit.

All USA Hockey confirmation numbers are valid only for a single season. However, USA Hockey seasons overlap by five months. In some cases, organizations may conduct short programs or tryouts during this overlapping period and need to accept both previous and new season confirmation numbers. In cases where your seasons overlap, you can select "Both" from the season selection dropdown. 

For example:

The All-Star Hockey organization has tryouts in April 2020 and the season doesn't start until May 2020. Player A has a 2019-2020 season confirmation number and wants to try out for the 2020-2021 season, but does not have a 2020-2021 confirmation number yet (and cannot purchase one until April 2020). Player B has a 2020-2021 season confirmation number they just purchased, they also want to try out for the 2020-2021 season. Player B has never played before, so they do not have a 2019-2020 confirmation number.

The All-Star Hockey org registrar will create a new registration form for tryouts in April. When picking from the season selector, they will select Both 2019-2020 and 2020-2021 seasons. This allows player A to complete their registration form with their previous season number. It also allows player B to complete a registration form with their new season confirmation number.

Once the players have been chosen, the registrar can then create a new form for the 2020-2021 players. After April 2020, player A is able to obtain a new season confirmation number and enter it into the new form. Only players with a 2020-2021 season confirmation number can be validated on the registration form and play the full season.

To purchase a USA Hockey membership, visit here.

USA Hockey Form Setup

  1. Log into TeamSnap
  2. Enter your club or league under the My Leagues section of the Dashboard screen
  3. Click the Registration tab
  4. Create a new form (skip to step 5 to edit an existing form)
    1. Click Create Your First Registration Form or +New Registration Form
    2. Name your form
    3. Select the USA Hockey Template
    4. Select the season(s) that the form should accept confirmation numbers for from the drop-down (see example in the box above)
    5. Click Save
  5. Edit an existing form (skip this step if you are using the template from step 4)
    1. Hover over the ... Admin button for the desired form
    2. Click Edit
    3. Click the Verify Membership button
    4. Check the Status checkbox
    5. Enter the Registration Year
  6. Click Save

Your registrants will see the membership field on the form during registration in the Participant Info section where they can enter their USA Hockey ID. For those who need to update their membership, they will not be able to complete registration until that is done.

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