Managing Custom Fields for Rosters and Registration

In this article

  • Manage Existing Org-level Custom Fields on Registration
  • Manage Existing Org-level Custom Fields
  • Manage Existing Team-level Custom Fields

    • Manage Existing Org-level Custom Fields on Registration

    Once a custom field has been created, it is available for future use on all future registration forms. To manage existing custom fields:

    1. Log in to TeamSnap.com
    2. Enter your organization site
    3. Click Registration tab
    4. Click Edit
    5. Click Form Fields 
    6. Click Manage Existing Fields
    7. Click On/Off toggle to switch field status on current form
    8. Click Edit to make changes to custom fields
      Note: Edits made to a custom field apply to all forms that the field is active on, and can break existing data connected to that field
    9. Click Done at the bottom of the fields list
    Tip: Can't turn off a custom field? It may have automatic adjustments connected. Check your registration form's Payments & Adjustments tab to delete any unwanted adjustments.

    Manage Existing Org-level Custom Fields

    Need to hide custom fields from team members, stop them from editing entered information on registration-generated roster profiles, or rearrange the order your custom fields are displayed in? Custom field arrangement affects how custom fields are displayed in two places - the order in which they are shown when viewing member roster details, and the order in which they appear on registration forms where they are active. 

    Warning:  Custom fields are global across your organization. Edits made to a custom field apply to any registration forms that the field is active on, and can break existing data connected to that field.   If the exact field is used on multiple registration forms, the same options will populate for all registrations using the custom field. If you must collect different answers across different forms you'll want to create unique custom fields for each one.
    1. Log in to TeamSnap.com
    2. Enter your organization site
    3. Click Settings tab
    4. Click Custom Fields
    5. To rearrange field order
      1. Click and drag fields into the desired order
    6. To make changes to the custom fields
      1. Click Edit
      2. Make changes to field details
      3. To change visibility
        1. Teams can view and edit (Team admin and family members can edit entered info.)
        2. Teams can view (Team admin and family members can see entered info, but can not edit.)
        3. Hidden from teams (This custom field and info is only visible to members with Commissioner access.)
    7. To permanently remove the field and all associated data (this cannot be undone)
      1. Click Delete

    Manage Existing Team-level Custom Fields

    1. Log in to TeamSnap.com
    2. Enter your team site
    3. Click the Manager tab
    4. Click Custom Fields
    5. To make changes to the field
      1. Click Edit
    6. To permanently remove the field and all associated data (this cannot be undone)
      1. Click Delete