Create Games and Practices in Scheduler
TeamSnap Scheduler allows organization administrators to schedule games and practices across the entire organization, or a select portion of it all at once. Divisional commissioners can use scheduler at the division level at which they have admin access over.
Note: Scheduler-created items can only be edited/managed from within scheduler. Scheduler is available only to administrators of club and league accounts on the 21-day Free Trial, Premium, or Ultra team plans. Schedules created under a trial plan that do not upgrade after the trial will lose access to scheduler and scheduler events in TeamSnap will be locked.
Create the Scheduler Schedule
Who can do this:
- Roster Members
- Team Managers
- Team Owners
- Commissioners
- Organization Owners
Where to do this:
- Log into TeamSnap
- Click organization name under the My Leagues section of the dashboard
- For division commissioners using Scheduler, navigate to the division you have admin access over
- Note: For division schedules created using the Scheduler under a specific division, editing can only be done under the same division Scheduler, editing of division-specific Scheduler created schedules is not accessible in the league Scheduler.
- Click Schedule
- Click the TeamSnap Scheduler button
- Click the Create New Schedule button
- Enter schedule description/name (e.g. Winter 2017),
- Select the locations that will be used for the schedule items
- For division scheduling, org-level locations can be used or division-level locations can be used that are restricted to that specific division only
- Events scheduled using Scheduler at the division level with division-level locations will not be displayed under the organization level Schedule tab, only under that division's Schedule tab - events scheduled using Scheduler at the division level with org-level locations will be displayed under the organization Schedule tab.
- Click Create Schedule
- For division Scheduler, click Create Schedule and skip to step 12
- Enter and make settings selections in the Settings tab
- Click Teams to add the divisions/teams that you will be scheduling for
- Click division name to make specific team selections
- Select the checkbox for the divisions/teams to be included
- Click Update Schedule Teams
- Click Venues
- If you made locations selections at the beginning your locations should be listed here
- The option to add new venues is at the bottom of the venue list
- Sub-venues can be set up under each venue as needed (Example: Small Field, Court 2, etc)
- Each venue can be set to be available for scheduling for league play, practices, or both
- Blackout Dates
- Enter organization-wide blackout dates to prevent scheduling on those dates
- Venue Blackouts
- Enter venue-specific blackout dates to prevent scheduling at that venue on those dates
- TO CREATE A PRACTICE SCHEDULE (for games, skip to next step):
- Click Practices to add practices to your schedule (make sure the practice schedule toggle is ON in Settings)
- Select the division you are scheduling for
- Click Settings
- Enter start date for practices schedule, number of weeks, practice length
- Select days for practices to be scheduled, start time, and venues
- *Not seeing venues? Go back to the general settings tab and make sure there are venues set to be available for practices.
- Add time slots by clicking the double arrows next to start time (up arrows add a slot for the hour before, down arrows add a slot for the hour after).
- Click Assign Teams
- Use the dropdown for each date/time slot location to select the team that will practice there
- Click Add Second Team to assign another team to that time slot and location
- Click Schedule
- Review the schedule
- Optional: Toggle to show empty time slots
- Optional: Toggle to view other divisions
- Optional: Click Schedule New Practice to add practices to the schedule
- Click Publish League Schedules
- Select publish option from dropdown
- Select changes to send notifications for
- Click Publish Schedule
- Click Practices to add practices to your schedule (make sure the practice schedule toggle is ON in Settings)
- TO CREATE A GAME SCHEDULE (skip if doing practice-only schedule):
- Click Games to add games to your schedule
- Select the division you are scheduling for
- Click Settings
- Select days for scheduling games, start time, venue, and sub-venue (if applicable)
- Not seeing venues? Go back to the general settings tab and make sure you have venues set to be available for games
- Add time slots by clicking arrows next to time
- Up arrows add a slot for the hour before, down arrows add a slot for the hour after
- Adjust game settings as needed by toggling to override data entered in the general schedule settings tab
- Select days for scheduling games, start time, venue, and sub-venue (if applicable)
- Click Autoschedule League Games
- Select divisions to auto-schedule for
- Click Schedule Games
- Click Schedule
- Review the schedule
- Optional: Toggle to show empty time slots
- Optional: Toggle to view other divisions
- Optional: Click Schedule New Game to add games to the schedule
- Click up/down arrow button to move game to a different week
- Click Swap Weeks to switch week's schedule with another week
- Optional: Click Save Division Schedule as Template at the bottom of the screen to create a template that you can apply to another division for easy schedule setup
- To apply your template to another division, create/add your division teams
- Click the Games tab
- Select the desired division from the dropdown
- Click Apply Schedule Template
- Select the desired template from the dropdown
- Select the desired template items to apply to the new schedule
- Click Apply Template
- Click Balance Statistics to review
- Click Schedule again
- Click Publish League Schedules
- Select publish option from dropdown
- Select changes to send notifications for
- Click Publish Schedule
- Click Games to add games to your schedule