AYSO Export for Import

Using the registration feature in TeamSnap, administrators can gather and export information from participants that can then be imported to AYSO. 

Note: If registration has not yet taken place make sure you set the required fields in your TeamSnap registration form as required following the steps in the section below in order to gather all the data required for your AYSO upload.

Part 1: Set Required Fields

  1. Log into TeamSnap
  2. Enter your club or league under the My Leagues section of the Dashboard screen
  3. Click Registration tab
  4. Click Edit for the appropriate form
  5. Click Form Overview button (if not already there)
  6. Click the change link to switch all of the following fields to Required if they aren't already:
    1. Player Info
      • First Name
      • Last Name
      • Address
      • City
      • State/Province
      • Zip/Postal Code
      • Birthdate
      • Gender (B or G)
      • Phone Number (no spaces, dashes, dots, or slashes)
    2. Parent Info 
      • Parent 1 First Name
      • Parent 1 Last Name
      • Parent 1 Relation (Father, Mother, or Guardian)
  7. Click Form Fields 
  8. Click +Add New Field 
  9. Enter custom field name Membership Year
  10. Select the section of the form where you would like it to be displayed
  11. Select the Text field type
  12. Enter a tooltip (optional) - short tip text displayed on hover over ? next to field name
  13. Enter help text (optional) - longer tip text displayed on hover over ? next to field name
  14. Skip validation selection
  15. Check all that apply
  16. Click Save
  17. Repeat steps 8-16 for the following fields:
    1. Emergency Phone
    2. Emergency Contact
    3. Parent 1 Address/City/State/Zip
  18. Double check the AYSO Player Upload Template to ensure you are including all the fields that you'd like to import to AYSO after registrations are complete.

Part 2: Exporting from TeamSnap and Matching AYSO Requirements

Once registration is complete, you can export data from TeamSnap:

  1. Log into TeamSnap
  2. Enter your club or league under the My Leagues section of the Dashboard screen
  3. Click Members tab
  4. Click Export Members
  5. Open the file that is emailed to you
  6. Open AYSO Upload template
    • Copy+paste the data from your TeamSnap export file into appropriate AYSO Player Upload template's required columns
      First -------> FirstName
      Last -------> LastName
      Address  -------> Street
      City  -------> City
      State  -------> State
      Zip  -------> Zip
      Gender -------> Gender
      Birthdate  -------> DOB
      Phone Number -------> HomePhone
      Membership Year  -------> MemberShipYear
      Emergency Phone -------> EmgPhone
      Emergency Contact  -------> EmgContact
      Contact 1 Name (Needs to be split into
      Parent1FirstName and Parent1LastName columns)
      -------> PrimaryParentFN
      Hint: Use your spreadsheet program's
      column-to-text/split-to-text function
      -------> PrimaryParentLN
      Contact 1 Address (Needs to be split Parent address columns) -------> PrimaryParentStreet
      Hint: Use your spreadsheet program's
      column-to-text/split-to-text function 
      -------> PrimaryParentCity
      -------> PrimaryParentState
      -------> PrimaryParentZip
      -------> PrimaryParentRelationship
  1. Save your updated AYSO Upload file in excel format

Part 3: Import into the AYSO System

You should be all set to import your file to AYSO.

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