Creating invoices

In this article

Create organization-issued invoices

  • Clubs and Leagues
  • Admin
    • Organization Admin
    • Program Admin
    • Program Coordinator
    • Commissioner
  • web
  • US and Canada

Overview

TeamSnap's invoicing feature allows organization administrators to set up additional fees outside of registration that can be assigned to one or many members of the organization. This allows billing items to be set up in addition to regular registration fees without going through the registration process multiple times.

How to create an organization invoice

  1. Access your organization.
    1. Steps for v1:
      1. Log into your account at go.teamsnap.com.
      2. Click the organization name under the My Organizations section of your TeamSnap dashboard.
    2. Steps for v2:
      1. Log into your account at organization.teamsnap.com.
      2. Click Programs.
      3. Click the desired program.
      4. Click the season you are creating the invoice(s) for.
  2. Click Invoicing tab.
  3. Click Send New Invoice. 
  4. Enter invoice information.
    • Title
    • Description
    • Due Date
    • Line Items: Category, Description, Price
      invoice-line-item-options.png
  5. Click Add Fee button to add multiple line items.
  6. Click Save & Continue.
  7. Optional: Toggle Installment Payments switch on or off.
    1. If toggled on, select installment date for the first installment following the checkout payment.
    2. Optional: Click Add Installment to create additional installment payments (the total will be divided evenly among the installments added, including the initial checkout payment).
  8. Optional: Toggle processing fee charge to the recipient on or off.
    1. If toggled on, the transaction processing fees will be included in the recipient's invoice amount.
    2. If toggled off, the transaction fees will be paid by the sports organization.
  9. Click Save & Continue.
  10. Optional: Filter/search within your member list for desired recipients.
    Note: If your organization has over 100 members, your member selection list will be blank until a search filter is applied or the Search Members button is clicked.
    1. Optional: Select the Players, Non-Players, Managers, or All Members options next to Search Members to filter your members by member type.
    2. Optional: Select the drop-down to filter the member list by team, division, or member name and enter or select the desired filter terms in the field/drop-down provided.
    3. Optional: Click Add Search Criteria to create additional filters for your search.
    4. Click Search Members.
  11. Select members to apply the invoice to by clicking the green + button.
  12. Click Save & Continue.
  13. Optional: Enter invoicing email subject and body.
  14. Click Skip This Step or Send Invoices.

Create Team-issued Invoices (web)

  • Clubs and Leagues
  • Teams
  • Admin
    • Organization Admin
    • Program Admin
    • Program Coordinator
    • Commissioner
    • Manager
  • web |
  • mobile
  • US and Canada

TeamSnap's invoicing feature allows administrators to set up fees for specific teams that can be assigned to one or many team members.

Attention: The invoicing feature is not available for teams on the Free plan or while on a Trial.

How to create a team invoice

  1. Click Invoicing tab
  2. Click Send New Invoice
  3. Enter invoice information
    • Title
    • Description
    • Due Date
    • Price
  4. Click Save & Continue
  5. Click Confirm & Continue
  6. Select members to apply the invoice to by clicking the green + button
  7. Click Save & Continue
  8. Enter invoicing email subject and body
  9. Click Send Invoices

Create Team-issued Invoices (mobile)

Attention: The invoicing feature is not available for teams on the Free plan or while on a Trial.

  1. Open the TeamSnap mobile app 
  2. Select team
  3. Tap hamburger menu (Android) or ...More (iOS)
  4. Tap Invoicing
  5. Tap Create New Invoice 
  6. Enter invoice details
    1. Tap Invoice Title to enter a unique identifying name for the team invoice
    2. Tap Recipients to select members to assign invoice to (Anyone who has the invoice link can submit payment (no sign in required). All contacts under a selected roster member will get the invoice email & My Invoices notification.
      1. Optional: Tap to deselect/turn off the Email recipients checkbox to refrain from sending out the invoice emails right away (this is selected/turned on by default)
    3. Tap Amount Due to enter the amount* to be invoiced to each selected recipient
      1. *Members that pay an invoice with a credit card are charged 3.25% plus 1.50 cents per transaction. This transaction fee is charged to the member making the payment. Payments are made in real-time and the funds will appear in your bank account in approximately 2 business days, 
    4. Tap Due Date to select the payment due date
    5. Tap Invoice Description to provide additional information
  7. Tap Save or the save checkmark
iOS Android


What's Next

Make sure you set up your payment deposit account!

Invoice recipients will receive an email notification of the invoice to every email under their profile, which they can view and pay via credit card or offline in a direct payment to the organization via cash or check. You can check your invoice batch in TeamSnap to view who has paid vs. who still owes. Invoices currently cannot be edited. 


Common questions

What are the payment processing rates for invoicing?

Current processing rates are 3.25% + $1.50 and are passed to the invoice recipient in the invoice total.

Did this answer your question? Thanks for the feedback! There was a problem submitting your feedback. Please try again later.