Archiving a season in TeamSnap for Business

Administrators with program permissions can archive completed active and historical seasons within their parent program. The primary function of archiving a season is to save certain pieces of information from the current season and start a new one with a clean slate. This allows for better organization and management of team activities and records over multiple seasons.

Key points to consider:

• Irreversible action: Archiving cannot be reversed. Ensure you have made all final changes to your season’s data, including checking your rosters, closing your registration forms, and that your financial records look right before proceeding with the archive.
• Access limitations: Archived seasons are only accessible from the browser version of TeamSnap, not the mobile apps.
• Archiving historical seasons: Historical seasons for TeamSnap for Clubs that have migrated to TeamSnap for Business must be archived in TeamSnap for Business.

When to archive a season:

• End of season: After completing all activities and competitions for a particular season, archiving helps segregate data and prepare for the next season.
• Transitioning to a new phase: When a team or organization transitions to a new phase, such as a different league or division, archiving the previous season separates the old data from the upcoming changes.
• Annual or cyclical events: For recurring events like annual tournaments, archiving each season allows for the segregation of historical data while starting anew for the next iteration.
• Change in program structure: If there's a significant change in the program structure, rules, or management, archiving the current season can serve as a checkpoint to initiate a fresh start.
• Data cleanup: Sometimes, archiving a season is simply a part of regular data management, keeping things organized by separating old and new data.

How to archive a season:

1. Log in to your organization's site at organization.teamsnap.com.

2. Navigate to the program containing the season.

   Navigate to the desired season and click the three-dot button.

   Choose the Archive option.

   

   1. Archiving a season with ongoing registration will automatically close registration.
3. Click Confirm.

Upon archiving, the season will be saved within the program, marked with an orange bar to signify its archived status. 

Quick recap: TeamSnap for Business season archiving

Archiving active seasons within your program offers a seamless transition between completed and upcoming events. It's a practical way to maintain an organized database by segregating past activities while preparing for new seasons. This process, led by program administrators, ensures a clean slate for the upcoming season. Keep in mind that archiving is permanent, so it’s essential to complete all required modifications before proceeding. Whether it's the end of a season, a shift in program dynamics, or an annual event, archiving facilitates effective data management for teams and organizations.