Add Tournament Team Rosters

This article explains how to add team rosters for tournament administrators. If you are using registration, registering team coaches or managers can add their team rosters during registration manually or by importing a file or manually later on before the tournament roster lock date. 

Manually Add Team Rosters

  1. Click Manage below the event in the organizational admin view
  2. Go to the Teams tab
  3. Click the pencil icon next to the team name that you'd like to add Rosters 
  4. Go to Roster 
  5. Click the Add Player button in the upper left
  6. Complete the player details fields 
  7. Save
  8. Repeat as needed 

Once divisions are added, they can be reordered by dragging and dropping. They will be displayed in the app in the order they are listed in the Divisions screen. 

Import Team Rosters

Before importing you'll need to make sure you have a .csv file of the team roster ready to go. If you are using a registration system that is not integrated with TeamSnap Tournaments, you may be able to export your registered roster members from your registration system. Otherwise, you can manually create a .csv file by adding your roster data into a spreadsheet and saving it in the .csv format.  

The import file data can be in any order when importing a file. You can use the tournaments roster import template and you can view sample roster import file.  If you use your own file, you will be able to select which field in our system links to which field in your file.  Our roster import accepts the following fields:

  • First Name 
  • Last Name 
  • Birthdate 
  • Email 
  • Mobile phone 
  • Other phone 
  • Street 
  • Street Line Two 
  • City 
  • State/Province/County 
  • Postal code
  • Jersey # 
  • Position 
  • School 
  • Shirt size 
  • Role label
    • Role Label is the role that person plays on the team. (Head Coach, Team Manager, Contact, Parent)
  • Is Coach
    • This can be notated as Yes or No
  • Is Non-Player
    • This can be notated as Yes or No
  1. Click Manage below the event in the organizational admin view
  2. Click to the Teams tab
  3. Click the pencil icon next to the team name that you'd like to add rosters 
  4. Click Roster 
  5. Click the Import Players button in the upper right
  6. Select the Has Headers checkbox if your file includes column headers
  7. Click Next
  8. Map the data columns from your file to our fields
    1. For each column in your file select the column in the drop-down that your data should map to.  If we don't have one of your fields then select Ignore.
    2. Resolve any issues that the system returns 
  9. Click Next
  10. Preview your import
    1. Click Back to correct any incorrectly mapped items
  11. Click Next
  12. Import will begin and a progress bar will indicate how many rows were added and if any of them failed.
    1. If any errors are returned, make the appropriate changes and reimport the file
  13. Click Finished

**Note:  If the option to import rosters is missing, you will need to check your registration form and ensure you have turned off the "email invites" option. Only teams not using registration or set for Coach/Team Manager to enter rosters can use the import option.

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