Migrating from TeamSnap for Clubs and Leagues v1 to v2

Users with accounts on TeamSnap for Clubs and Leagues v1 can have their organizations migrated to the new TeamSnap for Clubs and Leagues v2 upon request to their Customer Success Manager. 

In this article

Feature Comparison

Improved Organization Structuring

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

The structure utilizes divisions and subdivisions for hierarchical grouping of age divisions, genders, and competition levels. 

Divisions
  • Subdivisions
    • Teams
The structure utilizes programs and seasons to eliminate the need for complicated divisional hierarchies. Learn more about program structuring.

Programs
  • Seasons
    • Divisions
      • Teams

Permissions and Staff Management

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

Limited roles/permissions - organization administrators must be added as general members with invitation acceptance completed before administrative permissions can be added, and can only be added by the organization owner. Administrator roles are limited to org or division commissioner, with team admin permissions set at the team level. Dedicated staff management tab with new roles and permissions to secure financial data and limit access to financial information. Learn more about staff management.

Financials

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

One deposit account per organization with basic financial reports/exports. One deposit account per season, allowing for multiple deposit accounts under each program for a single organization with robust financial reporting and exports with additional filtering options. Learn more about financials.

Member Management

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

Multiple tabs (Members, Directory) are utilized for the management of organization members. Organization members have multiple user profiles with only basic, current season information.
Centralized participants view, with member profiles that have been consolidated into a single profile with robust and historical member and registration data. 

Communication

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

Messaging is accessed in the current season with a different view/access in order to message archived seasons. No visibility into the admin sender of organization-wide messages.
Ability to message past and present seasons in the same view and see who sent messages for security reasons.

Registration

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

Registration forms are created at the organization level, meaning programs and registration groups are managed within each form created by the organization.
Registration forms are created for each program, tying each form to a specific program and the organization structure.

Season Management

TeamSnap for Clubs and Leagues v1

TeamSnap for Clubs and Leagues v2

Single season view where archiving is highly recommended between seasons. 
Multi-season view within programs where seasons can easily be created and archived.

Overview of the Migrated Experience

  • Historical Seasons Program: Migrated organizations will see a special program in their account called "Historical Seasons". 
    • Contains all seasons both active and archived that have been migrated over from v1.
    • Accessible to the org owner and org admins who also had administrative permissions in v1. 
    • This special program cannot be edited or deleted, and new seasons cannot be created under it. 
    • Data for this program will not be included in the v2 programs report.
  • Historical Seasons: Migrated seasons contained within the Historical Seasons program can be accessed to view season data and to manage any active seasons in a v1 view while the v2 program and season structure is being created. 
    • New seasons cannot be created in the historical v1 season view, and archived seasons cannot be edited.
  • Migrated Members: v2 member records are automatically created for each unique member that does not already exist in v2.
    • Member details, including v1 team and division assignments, will be maintained across the migration and are listed in each member's profile.
    • If the member already had a profile in v2 with contact information, that information will not be overwritten by contact information from v1.
  • Registration: All registration forms from migrated historical seasons will be displayed under the v2 organization Registration tab.
    • Active forms will be included under the Active tab. Clicking the form name will take you to the v1 view of the registration form details.
    • Retired forms will be listed under the Retired tab. Clicking the form name will take you to the v1 view of the registration page for the season, but form details will not be visible.
    • Migrated forms can be duplicated for new v2 seasons.
    • New forms cannot be added to historical seasons.
  • Financial Reporting: Financial reporting data for invoicing and registration will be available for both new and old seasons under the organization's Financials tab.
    • Those with commissioner permissions from the v1 historical season will not have access to view financial reporting data unless they are added as a staff member in v2.
    • Currently, account balances and credits are not migrated with members. Discounts and adjustments that need to be made to any new registration forms created in v2 will need to be manually applied to the intended member balances.