Manage Tournaments Organization Settings

TeamSnap Tournaments admins can select desired payment types, design unique signup incentives, and automate receipts for registration submissions. The organization  Settings tab is where you will enter the general settings for your organization, where you can enter settings that apply for the organization as a whole across all registration forms, and set up season details if desired. 

In this article


Update General Organization Settings

  1. Click Settings
  2. Click General
  3. Update fields as needed
    • Organization Name *required
    • City
    • State/Province/County
    • A reply-to email address for messaging responses
      • If you do not enter a reply-to email address, recipients of your communications will not be able to reply to your messages with follow-up questions. 
    • Organization logo image
  4. Click Save

Update Org-wide Registration Settings

Note:  These settings apply to all registration forms for your organization. To view your per-tournament event settings, go to the organization Tournaments tab and click Manage > Settings. 
  1. Click the Settings tab
  2. Click Registration
  3. Select desired Currency
  4. Select checkbox(es) for accepted forms of payment

    • Credit card (set up of Stripe account required)
      • Optional: toggle Allow Pay Online Later to ON to allow registrants to complete registration without making a payment, and then pay their registration balance later via a link they receive in their receipt. 
        • This option does not allow for the registrant to make a partial payment at checkout, however, registrants can use the payment link to make partial payments to the balance owed, at their own discretion. 
        • Tournaments admin have the option to send payment reminders to those registrants or apply offline payments to the balance owed. There is no option to establish installments or edit the balance to increase or adjust it.

        Registrant payment options view
  5. Cash or check (offline)
    • Optional: Enter "Cash/Check Payment Notes" to provide offline payment notes/instructions
  6. Update Processing Fees option
  7. Set up Stripe integration if credit card payment acceptance is desired
  8. Enter receipt settings to automate registration receipts, which are sent immediately after payment is accepted 
    • Optional: Enter a Reply-To email address to receive replies to the registration receipt.
    • Optional: Enter an email address to be BCCd on registration payment receipts for notification/ record keeping purposes.
    • Optional: Enter a Custom Message to be included with registration payment receipts.
  9. Set up promos and/or multi-registration discounts for desired discount options
    • Event admins can create time-sensitive promo code(s), or incentivize coaches/organizations to sign up multiple participants by offering a volume discount. These discounts apply to all organization registration forms

     

  10. Set up Custom Fees if desired
    Warning:  These  Custom Fees apply to all registration entries for all registrants and tournaments, in addition to the base registration sign-up fees.  These fees are required on top of the registration form fees.  To set up your registration form fees, go to the organization Registration tab and select Manage > Pricing for that registration form.

Set Up Seasons

  1. Click the Settings tab
  2. Click Seasons
  3. Click Add Season
  4. Enter season details
    1. Sport selection is required and will allow the season to be available for selection only for the sport set here
    2. Start and end dates are required and will allow the season to be available for selection only for events within the dates set here
  5. Click Save

To learn more about managing Tournament seasons, check out this guide: here.