Add or Edit Tournament Divisions and Teams

Managing divisions and teams is a snap with TeamSnap Tournaments. Divisions must be added manually, while teams can be added manually, imported, or via registration. Both teams and divisions may be edited no matter how they were added!

Add a Division

  1. Click Manage below the event in the organizational admin view
  2. Click Add Division
  3. Enter the division details
  4. Click Save

Once divisions are added, they can be reordered by dragging and dropping. They will be displayed in the app in the order they are listed in the Divisions screen.

Add a Team - Manually

  1. Click Manage below the event in the organizational admin view
  2. Select the Teams tab and click +Add Team
  3. Enter the Team Info and Roster details
  4. Enter team conflicts if applicable
  5. Click Save

Add a Team - Import

Before importing you'll need to make sure you have a .csv file of your teams ready to go. If you are using a registration system that is not integrated with TeamSnap Tournaments, you should be able to export your registered teams from your registration system. If you don't know how to do this you will need to contact that vendor and ask them how. Otherwise, you can manually create a .csv file. Put your team data into a spreadsheet and save as .csv.  

The import file data can be in any order when importing a file. If you'd like, you can use the TeamSnap Tournaments division/team import file. If you use your own file, you will be able to select which field in our system links to which field in your file. Our team import accepts the following fields:

  • Division (Required)
  • Team Name (Required)
  • Status [values: Active, Inactive, Waiting List] (Required - if you don't have this column just create a column in your data named Status and give all rows a value of Active)
  • City
  • State
  • Zip
  • Notes
  • Primary Contact Role
  • Primary Contact First Name
  • Primary Contact Last Name
  • Primary Contact Email
  • Primary Contact Mobile Phone
  • Primary Contact Other Phone
  • Primary Contact Street
  • Primary Contact Street 2
  • Primary Contact City
  • Primary Contact State
  • Primary Contact Zip

If you have extra fields in your file, it's okay! You will be able to ignore them. 

Note: This import process brings in team information but not team roster information.
  1. Click Manage below the event in the organizational admin view
  2. Select the Teams tab, and click Import Teams
  3. Click Choose File
  4. Select your import file
  5. Check the Has Headers checkbox if your file includes column headers
  6. Click Next
  7. Map the data columns from your file to our fields
    • For each column in your file select the column in the drop-down that your data should map to.  If we don't have one of your fields then select Ignore.
  8. Click Next
  9. Resolve any issues that the system returns
    • One of the most common issues is divisions. If you are adding a new division you will need to select Create New from the Map To drop-down. When creating a new division, gender selection is required.
    • If the division in the import file is formatted incorrectly or has a typo, it will not map to the existing division in TeamSnap Tournaments and you will need to select the division that you want it mapped to.  
  10. Click Next
  11. Preview your import
    • Click Back to correct any incorrectly mapped items
  12. Click Next
  13. Import will begin and a progress bar will indicate how many rows were added and if any of them failed.
    • If any errors are returned, make the appropriate changes and reimport the file.  
    • Our system will try to determine if you have imported a team before using division and team name. If it finds a duplicate it will NOT reimport that row. If it doesn't find the division/name combo in our system it will attempt to add it.
  14. Click Finished

Edit, Delete or Update a Team

  1. Click Manage below the event in the organizational admin view
  2. Click Teams tab
  3. Click the edit icon next to the team name
    • To Delete the team: Click the trash can icon next to the team name to delete it completely. Note: A team cannot be deleted it if has completed (scored) games associated with it. You can delete scores under the Results tab by deleting any score values so that they read as blank. '0' is read as a score of '0' rather than as an un-scored game. 
  4. Edit the team details as desired
    1. If the team is not assigned to a pool and does not have scored games, it can be assigned to a new division by selecting a new division in the division drop-down
    2. You can edit a the team contact details by click on Roster and then clicking on the Edit symbol. This will open the screen where you can edit the contact information for the team
  5. Click Save

Edit, Delete  or Update a Division

  1. Click Manage below the event in the organizational admin view
  2. Click Division tab
    • To Delete the division: Click the trash can icon next to the division name to delete it completely. Only a division that does have any any teams assigned to it can be deleted. 
  3. Click the edit icon next to the division name

  4. Edit the division details as desired
  5. Click Save

Want to learn more about how you can customize your divisions? Read on here.

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