Set Up Registration Participant Fees

This article explains how to setup participant fees and options for your organization's registration form. 

  1. Log into TeamSnap
  2. Enter your club or league under the My Leagues section of the Dashboard screen
  3. Click Registration tab
  4. Hover over the Admin ... button and click Edit for the form you will be adding participants to
  5. Click Participants
  6. Click Create Your First Participant Fee or New Participant Fee
  7. Enter fee details:
    1. Name
    2. Help Text
    3. Required setting (participant fees are set as required by default)
      1. Unchecking this box will make the participant fee optional so registrants can proceed through registration without making a selection.
    4. Optional: Turn on auto rostering
      1. Select the checkbox for Auto Rostering to set up automatic rostering for the participant fee option
      2. In the dropdown that appears, select the destination division or team where registrants will be rostered
      3. Click Save
  8. Optional: Click Add Option to add participant fee options (multiple options can be added, and registrants will only be able to select one option per participant fee)
    1. Enter the participant fee option details:
      1. Title
      2. Participant fee amount
        1. Offering an Early Bird discount? Enter the discounted price here, then add the regular price using the instructions in the Advanced Fee section.
      3. Optional: Set participant fee option capacity
      4. Optional: Select conditional logic filters (associated field must be active on the form). This will allow the participant fee option to be displayed or hidden from registrants based on whether they fit the conditional logic criteria. 
        1. birthday (set birthdate period for participant fee eligibility)
        2. gender (set gender for gender-specific participant fees)
        3. custom field (select from custom fields you have created to display the participant fee to registrants with matching selections for the custom field)
      5. Click Add Advanced Fee to add price variations based on specified criteria
        Note: Advanced fees are either date-based or registrant #-based, so for something like an early bird discount, you will need to enter the early bird discounted fee amount as the regular participant fee option amount in step 8ab above. Your regular registration fee would be entered as an advanced fee that becomes active on the date you select (e.g. participant fee set for $25 early bird pricing effective as soon as the form is activated, with the advanced fee set for the regular registration fee of $50 effective after a set date).
        1. Enter the advanced fee name
        2. Enter fee value
          • Enter adjusted fee (e.g. early bird fee is $50, adjustment is $25 additional = adjustment value is $75 NOT +$25)
        3. Starting Date AKA Early Bird or Late Fee (optional if doing registrant-based adjustment)
          • Enter the date the adjustment price will take effect
          • If multiple adjustments are added, they will go in order of date. In other words, the first scheduled adjustment will end when the next date adjustment begins.
        4. Number of Registrants AKA Multi-player Discount (optional if doing date-based adjustment)
          • Enter the number of registrants required for the adjustment to take effect
      6. Optional: Turn on auto rostering
        1. Select the checkbox for Auto Rostering to set up automatic rostering for the participant fee option
        2. In the dropdown that appears, select the destination division or team where registrants will be rostered
        3. Click Save
  9. Click Add Option to enter another fee choice
  10. Click Remove Last to remove the last fee choice added (cannot be undone)
  11. Click Save

All done! For additional participant fees that need to be selected in addition to the first participant fee you created, just run through the process again as many times as needed.

Note: Registrants will be required to select at least one option from each participant fee created unless they are ineligible due to birthdate or gender requirements, or if the fee is marked as optional.
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