Archiving a season in TeamSnap for Clubs and Leagues

Administrators with the right permissions can archive completed seasons to keep team records organized and prepare for the next season. Archiving saves important data while offering a clean slate for future seasons. In TeamSnap, this process supports smooth data management and seamless transitions. Just remember, archiving is permanent, so it’s important to review your data carefully before starting. Whether archiving a full organization season or a division season, following the steps and key considerations ensures everything stays in order and vital historical data is preserved.

Key points to consider

• Irreversible action: Archiving cannot be reversed. Ensure you have made all final changes to your season’s data, including checking your rosters, closing your registration forms, and that your financial records look right before proceeding with the archive.
• Access limitations: Archived seasons are only accessible from the browser version of TeamSnap, not the mobile apps.
• Archiving historical seasons: Historical seasons for TeamSnap for Clubs that have migrated to TeamSnap for Business must be archived in TeamSnap for Business.
• Permissions: Only admins rostered to archived teams or divisions can modify archived data.
• Features: Archived seasons mirror the features of the current plan.

Options for archiving

1. Archive by an entire organization season:
   1. Recommended for season conclusions, transitioning to new phases, annual events, or routine data management.
   2. Please note that registration forms remain open unless manually closed. 
2. Archive by division season: 
   1. Suitable for preserving a single division while keeping others active.
   2. Optimal when retaining team data isn’t necessary for the new season.

How to archive an entire organization season

1. Log in to TeamSnap.
2. Click the organization name under “My Organizations”.
3. Access Settings and then Seasons.
4. Click Archive Full League.
5. Name the completed and new seasons, optionally copying division and team names.
6. Data like schedule, roster, photos, messages, statistics, payments, and registrant data will be archived.

7. Click Archive This Season and Start a New Season.

   

How to archive a division season:

1. Log in to TeamSnap.
2. Navigate to Settings and then to Seasons.
3. Click Archive Division.
4. Select the division to archive.
5. Name the completed season.
6. Optionally copy division and team names for the new season.
7. Archived data includes schedule, roster, photos, messages, stats, payments, and registrant data.

8. Click Archive this division.

   

Accessing archived seasons

• Archived seasons are visible in the Show Archived Seasons section on your TeamSnap Dashboard.

  

  
  
• An grey or orange bar marks archived seasons for easy recognition.

What to Expect and Best Practices

When you archive, you can expect...

• The archived team will be hidden from view on both web and mobile
• On the web, you can still view the archived team in the "show archived/retired seasons" section below your list of active teams

Best Practices

• Archiving an entire season is a best practice, as it archives all teams in bulk. Unlike retiring teams individually, this method keeps teams visible in the divisions and teams list.
• Archiving a season includes archiving all teams within it. It’s not possible to archive a season while leaving teams active.
• Keeping a season active for a longer period won’t cause any issues. If an admin is concerned about staff access or edits to an older season, they can remove other commissioners from the V1 season to limit access to a select few as needed.