Season Archiving for Sports Organizations

This article describes archiving methods for clubs and leagues. Check out  Season Archiving for Teams for standalone team archiving.

Note: The season archive feature is available only for accounts with teams on paid plans, and can only be performed by the club/league administrators.

Club and League accounts have three archiving options. It's important to review each option and understand each archive outcome to get the results desired. Please review the information below carefully.

In this article


Team Season Archiving

clears everything with the option to carry forward selected team data

When to Use the Team Archive

Need to keep the same rosters for the new season? Already started entering next season’s events into the schedule? 

If there is any team data that needs to be copied to the new season, choose the team archive. All data at this level can be archived so that you start with a new, blank season or you can opt to carry forward select data into the new season. This archive can be done by any league administrator or the team owner.

Stuff That Gets Archived (Unless You Decide to Keep It)

These items are brought into the new season and cannot currently be selected to archive:

  • new payments (WePay)

These items are available for selection to bring into the new season. If not selected, they will be archived with the outgoing season and cleared for the new season:

  • schedule
  • locations
  • opponents
  • rosters
  • refreshments
  • classic payments (PayPal)
  • media
  • messages
  • statistics
  • TeamSnap Live chat data
  • *team chat data always copied to the new season and is not archived with the old season

Once a season is archived at the team level, it cannot be undone. Please ensure the correct selections are made for what, if any, team data needs to be brought to the new season.

Team Season Archiving Steps

Tip: Any member (including administrators) that needs to access a team season once it has been archived, must be a member of the team-level roster before the archive. This means that a club or league admin that needs access should add another profile for themselves on the team itself before running the archive process.
  1. Log into TeamSnap
  2. Navigate to the desired team
    1. To archive a team that is part of a club or league: 
      1. Click the league name under the My Leagues section of the dashboard 
      2. Click the Divisions tab
      3. Click the team name
    2. To archive an independent team
      1. Click the team name under the My Teams section of the dashboard
  3. Click the Manager tab
  4. Click the Seasons tab
  5. Click the Start a New Season button
  6. Enter Completed Season Name and New Season Name
  7. Make selections for any existing data to be carried forward to the new season
    1. If any events for the new season have already been entered on the schedule, please make sure you pay close attention to the Event to Start the New Season selection. Once the archive has processed, games/events archived with the old season cannot be brought forward to the new season.
  8. Click Archive This Season and Start a New Season button

What's Next

The archive will process and after a few minutes, the new season will be available. The archived season can be accessed on the web (not mobile apps) on the TeamSnap Dashboard screen by clicking Show Archived/Retired Seasons at the bottom of the My Teams section. 


Division Season Archiving

clears everything in the selected division with the option to copy division/team names forward

When to Use the Division Archive

Need to archive the season for a single division while leaving the rest of the club/league active? 

This archive option can only be done by a commissioner, does not carry any existing data over to the new season, and provides the opportunity to carry forward division and/or team names if desired.

These items are available for selection to bring into the new season. If not selected, they will be archived with the outgoing season and cleared for the new season:

  • subdivision names
  • team names

These items are not available for selection to bring into the new season and will be archived with the outgoing season and cleared for the new season:

  • schedule
  • locations
  • opponents
  • rosters*
    • *Division commissioner rosters are automatically copied to the new season
  • refreshments
  • messages
  • statistics
  • payments 

Division Season Archiving Steps

  1. Log into TeamSnap
  2. Click League name under the My Leagues section of the dashboard
  3. Click the Settings tab
  4. Click the Seasons button
  5. Click the Archive Division button
  6. Enter Completed Season Name and New Season Name
  7. Make selections for the division and/or team names to be carried forward to new season if desired
  8. Click Archive This Season and Start a New Season button

What's Next

The archive will process and after a few minutes, the new season will be available. The archived season can be accessed on the web (they will not be accessible in the mobile apps) on the TeamSnap Dashboard screen by clicking Show Archived/Retired Seasons at the bottom of the My Leagues section.


Full Organization Season Archiving

saves a copy of current season for archive, then clears all data for the new season with options to bring division and/or team names to the new season

When to Use the Full Organization Archive

Want to start your season with a totally clean slate? Then the full league archive is for you! This archive option can only be done by a commissioner. 

Warning: Archiving does not close registration forms. Registrants that have the link to an archived season registration form can still fill out that form. It is generally best to close all registration forms when you archive your full organization. 

These items are available for selection to bring into the new season. If not selected, they will be archived with the outgoing season and cleared for the new season:

  • division names
  • team names
  • registration forms

These items are not available for selection to bring into the new season and will be archived with the outgoing season and cleared for the new season:

  • schedule
  • locations
  • opponents
  • rosters*
    • *Commissioner rosters are automatically copied to the new season
  • refreshments
  • payments
  • messages
  • statistics
  • registrant data (completed registration information)
Note: New season registration forms are copies of archived season forms. Copied registration forms will not contain player or participant data from the prior season, and will have a brand new and unique Public Registration Address.

Full Organization Season Archiving Steps

  1. Log into TeamSnap
  2. Click the League name under the My Leagues section of the dashboard
  3. Click the Settings tab
  4. Click the Seasons button
  5. Click the Archive Full League button
  6. Enter Completed Season Name and New Season Name
  7. Make selections for divisions and/or team names to be carried forward to new season if desired
  8. Click the Archive This Season and Start a New Season button

What's Next

The archive will process and after a few minutes, the new season will be available. The archived season can be accessed on the web (not mobile apps) on the TeamSnap Dashboard screen by clicking Show Archived/Retired Seasons at the bottom of the My Leagues section.

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