Season Archiving for Clubs and Leagues

This article describes the archiving methods for clubs and leagues. For standalone team archiving, read this: Season Archiving for Teams

Note: The season archive feature is available only for accounts with teams on paid plans, and can only be performed by the club/league administrators on the web app (this function not supported in mobile apps).

Club and League accounts have three different archive options. It's important to review each option and understand each archive outcome to get the results desired. Please review the information below carefully.

Team Archive

clears everything with the option to carry forward selected team data

Need to keep the same rosters for the new season? Already started entering next season’s events into the schedule? If there is any team data that needs to be copied to the new season, choose the team archive. All data at this level can be archived to start with a new, blank season or existing data can be selected carry forward into the new season. This archive can be done by any league administrator or the team owner.

Note: For any member (including administrators) to access a team season archive, they must be members of the team roster before the archive.

Unless selected to carry forward, the following data will be archived with the outgoing season and will be deleted for the new season:

  Archived with Season Can be copied to New Season
Schedule
Locations
Opponents
Rosters
Refreshments
 Payments

Media

Messages

Statistics 
TeamSnap Live (TSL)
Game/Event Chat Data
Team Chat Data  
*required

Once a season is archived at the team level, it cannot be undone. Please ensure the correct selections are made for what, if any, team data needs to be brought to the new season.

Team Season Archiving

  1. Log into TeamSnap
  2. Click league name under the My Leagues section of the dashboard (team owners skip to step 3)
  3. Click team name
  4. Click Manager tab
  5. Click Seasons tab
  6. Click Start a New Season button
  7. Enter Completed Season Name and New Season Name
  8. Make selections for any existing data to be carried forward to new season
    1. If any events for the new season have already been entered on the schedule, please make sure you pay close attention to the Event to Start the New Season selection. Once the archive has processed, games/events archived with the old season cannot be brought forward to the new season.
  9. Click Archive This Season and Start a New Season button

What's Next

The archive will process and after a few minutes, the new season will be available. The archived season can be accessed on the web (not mobile apps) on the My Teams and Leagues dashboard screen by clicking Show Archived/Retired Seasons at the bottom of the My Teams section.

Division Archive

clears everything in the selected division with the option to copy division/team names forward

Choose division archive to archive the season for a single division while leaving the rest of the club/league active. This archive option can only be done by a commissioner, and does not carry any existing data over to the new season but does provide the opportunity to carry forward division and/or team names if selected.

  Archived Can be copied to New Season

Subdivision Names

Team Names

Schedule
Locations
Opponents
Rosters
Refreshments
 Payments

Messages

Statistics

 

Division Season Archiving

  1. Log into TeamSnap
  2. Click League name under the My Leagues section of the dashboard
  3. Click Settings tab
  4. Click Seasons button
  5. Click Archive Division button
  6. Enter Completed Season Name and New Season Name
  7. Make selections for division and/or team names to be carried forward to new season if desired
  8. Click Archive This Season and Start a New Season button

What's Next

The archive will process and after a few minutes, the new season will be available. The archived season can be accessed on the web (not mobile apps) on the My Teams and Leagues dashboard screen by clicking Show Archived/Retired Seasons at the bottom of the My Leagues section.

Full Sports Organization Archive

saves a copy of current season for archive, then clears all data for the new season with options to bring division and/or team names to the new season

Want to start your season with a totally clean slate? Then the full league archive is for you! This archive option can only be done by a roster member with commissioner access. 

So what is saved in the archive and wiped blank for the new season?

  Archived with Season Can be copied to New Season

Division Names

Team Names

 
Schedule
(games/events/availability)
Locations
Opponents
Rosters
Refreshments
 Payments

Messages 

Statistics 
Registration Forms  
Registrant Data
(completed registration information)

 

Full Sports Organization Season Archiving

  1. Log into TeamSnap
  2. Click League name under the My Leagues section of the dashboard
  3. Click Settings tab
  4. Click Seasons button
  5. Click Archive Full League button
  6. Enter Completed Season Name and New Season Name
  7. Make selections for divisions and/or team names to be carried forward to new season if desired
  8. Click Archive This Season and Start a New Season button

What's Next

The archive will process and after a few minutes, the new season will be available. The archived season can be accessed on the web (not mobile apps) on the My Teams and Leagues dashboard screen by clicking Show Archived/Retired Seasons at the bottom of the My Leagues section.