Set Up Organization Divisions & Teams

Divisions and subdivisions and teams, oh my! Ready to get started with the setup of your organization's structure? Great!

➜ Psst. Want to learn more about archiving?

In this article

Before You Begin

We recommend taking some time to consider your goals and all the possibilities for your organization from the beginning, to avoid any possible structure issues in the future. There are a few things you'll want to make sure you have thought over before jumping right in. 

Do any of your seasons overlap?

  • It's important to plan and think ahead to the end of the season when you will need to archive - are you going to do a full league archive that wipes the entire season clear, or are you going to want to structure your divisions as seasons so that you can simply archive each season as it ends, while keeping the active season going? ➜ Running Overlapping Seasons for Your Organization

Do you need divisions? What kind? Age / Sport / Level / Season?

  • While you can create as many divisions as you want, you'll want to have a clear picture of how you'd like to group your teams before ever creating your first team. For instance, your organization groups teams by age groups? Great! Those age groups need to be categorized by season and skill level? Awesome! You'll start by creating divisions for the season you need, then move on to subdivisions for skill level and/or age groups. Thinking through all that will give you a better picture of where to start with your divisions.
  • Attention: Divisions cannot be created if teams are created first. 

Do you need subdivisions? How many, and how should those be organized under your divisions?

How many teams will you have? If you are using divisions/subdivisions, which teams go where?

Are there teams already using TeamSnap that need to be moved into your organization account? ➜ Team Transfers for Sports Organizations

Knowing these things ahead of time will help you set up the structure that matches your needs from the beginning. While you’re at it, we highly recommend consulting that old crystal ball you've got lying around and considering the growth potential of your league over the next couple of years. While having all the Healthy Food teams in one division makes sense now, will you eventually want your Apples separate from your Potatoes?

If you do run into the need for reorganization at some point, you can do a full league archive carrying nothing forward to start from scratch, a division archive carrying nothing forward to start from scratch for a single division, or create a new team in the desired division then transfer the players from the old team to the new team before deleting the old team for good.   

Add Divisions (optional)

  1. To enter your organization, click the name under the My Organizations section
  2. Click the Divisions tab
  3. Click Add Divisions 
  4. Enter division name
  5. Click Save and Create Another to continue adding divisions
  6. Repeat steps 3 & 4 to add multiple divisions
  7. Click Save when finished adding divisions

Add Subdivisions (optional)

  1. Click the Divisions tab
  2. Click the division where subdivisions will be added
  3. Click Add Divisions
  4. Enter subdivision name
  5. Click Save and Create Another to continue adding subdivisions
  6. Repeat steps 3 & 4 to add multiple subdivisions
  7. Click Save when finished adding subdivisions

Add Teams

Note: If you are using divisions, teams can only be added within the lowest level division(s)/subdivision(s) you have set up. They cannot be added at the same level as a division or subdivision. Meaning, you cannot have both a division and a team listed in the same area.

  1. Click the Divisions tab
  2. Navigate to the division where the teams will be added (If divisions are not being used skip this step)
  3. Click Add Teams
  4. Enter team name(s) and other available team information
    1. If available, enter the team owner name and email
    2. Teams can be created without the owner name and email
    3. If owner name and email are entered here, they will automatically be assigned as the team owner in your team list. Otherwise, a team owner whose member profile is added at a later time will need to have an accepted team invitation before they can be assigned as the team owner.
  5. Click Add More Teams to generate additional team fields
  6. Click Continue when finished adding teams
  7. Choose whether to send team owner invitations or not
    1. If coach/team owner information was entered, you will be given the option to send invitations to join right away or to wait and send invitations later
      1. Click Yes, Send the Invitations to send invites right away
      2. Click No, Wait Until Later to skip this step so you can send the invites at a later time